DataONE Sharepoint – E-Mailing Attachments to Sharepoint

From: Jessel, Tanner Monroe

Sent: Thursday, July 25, 2013 4:26 PM

To: Davis, Miriam

Subject: DataONE Sharepoint – E-Mailing Attachments to Sharepoint

Hi Dr. Davis,

I am interested in archiving attachments sent to me via e-mail into the DataONE SharePoint site.

I did some research and was able to enable the service by more or less following the instructions described here:

http://office.microsoft.com/en-us/windows-sharepoint-services-help/add-content-to-sites-by-sending-e-mail-HA010086730.aspx

I also described in detail what I did here:

Open Notebook Science – E-mailing Attachments to Sharepoint

Essentially, forwarding an e-mail with attachment(s) to the e-mail address I set up, [redacted], deposits the attachment into a folder in the root directory (cics/dataone/) that is linked to my user name.

That means I have a “tjessel” folder where anything I e-mail to [redacted] is archived.

If you were to e-mail something, a “miriams” folder would be created.

There is an option to have a new folder created based on subject heading, but I thought that could get messy, and besides, I thought it’d be good to keep things organized by who created it.

Another key point that I figure you’ll be interested in is only people with access to the site can forward documents with attachments. This is important to prevent spam.

Here’s where I’ve run into a problem:

I want to move documents from my “tjessel” folder to the “Network Analysis” folder you created.

I was able to do one at a time by clicking the check box next to each document and clicking “move to.”

I think this is a bottle-neck in my workflow though.

Do you happen to know if this is a permissions problem, or can you really only move one document at a time to another folder?

I thought if you did not know yourself, you might be able to pass my inquiry along.

Thanks for any help,

Tanner

Tanner Jessel

Graduate Research Assistant:

Data Observation Network for Earth (DataONE)

http://www.dataone.org

Center for Information and Communication Studies

The University of Tennessee

Mail: 1345 Circle Park Drive, Suite 420

865-974-7973 (fax)

tjessel@utk.edu

via DataONE Sharepoint – E-Mailing Attachments to Sharepoint | TannerJessel.info.

About Tanner Jessel

I am a graduate research assistant funded by DataONE and pursuing a Masters in Information Sciences with an Interdisciplinary Graduate Minor in Computational Science. I assist scholarly research efforts supporting the Sociocultural, Usability and Assessment, and Member Nodes working groups within DataONE. I am based at the Center for Information and Communication Studies at the University of Tennessee School of Information Science in Knoxville, Tennessee.

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